Two parts here
You can attach as many media files as you wish to any person or family or fact or source or citation or place or place details or name. But that’s not what you are really asking. You are really asking about how many of the attached media files can appear in reports.
For reports such as narrative reports and Family Group Sheets, the answer is one. The only media file that can appear in RM’s narrative reports and Family Group sheets is the primary media file for the person record. All the other media files are still there, but they are not included in narrative reports and Family Group Sheets. My first encounter with this issue was decades ago when I attached a photo of a grave marker to a Burial fact and was surprised when the photo did not appear in a narrative report. It still doesn’t.
So there are really only two purposes for attaching all those media files to all those items in RM. Purpose #1 is so you you can use those media files as references in your own internal use of RM. Purpose #2 is that you can print those media files using RM’s Scrapbook Reports.
oh okay I will do it that way thank you for the help in this
You can create 4 types of Scrapbooks (Person/Family/Source/Place) to accompany any Report types that You generate, then Create a New Book and arrange for those reports and scrapbooks to appear in a sequence (along with reserving blank pages within and between). Follow that with saving the Book(s) as files and then editing them will allow for some additional rearrangement.
Thanks for the info very helpful
I would need to have a separate scrapbook page for each place? Is there a way to have many places show on this scrapbook at once? Sems a lot of work to show these media files in reports thanks
Nope. You could co-locate all Place photos into one scrapbook if you see that working for how You envision the final outcome of your workable file. Or, You could just reserve blank pages for the number of Place photos to be used and just print the photos to paper for insertion (all together or interspersed).
You need to think little bit about RM’s definition of a scrapbook. For example, a person scrapbook is the media for the Person record for a person plus all the media for all the facts for the person. But there is not a scrapbook for a Birth fact nor for a Death fact. Any media files for a Birth fact or for a Death fact are a part of the scrapbook for the person. And remember that each media file can be marked for inclusion in the scrapbook or not.
There are four kinds of scrapbooks in all - person, family, source, and place. Each scrapbook has subordinate items. For a person, the subordinate items are the person’s individual facts such as Birth and Death. For a family, the subordinate items are the family’s facts such as Marriage and Divorce. For a source, the subordinate items are the citations owned by the fact. For a place, the subordinate items are the place details owned by the place. And I keep emphasizing that just attaching a media file to an item does not make it a part of the scrapbook for that item. You also have to mark each media file for inclusion or not in the scrapbook.
When you run scrapbook reports, you select an item that can have scrapbooks - a person, a family , a source, or a place. Then there is an option to include or not include the media from the subordinate items. For example, you can print a scrapbook for a person without the media files from facts such as Birth and Death, or you can print a scrapbook for a person with the media files from the facts. But you cannot print the media files just from one fact such as just for the Birth fact.
For better or worse, that is the data model. I do not find the data model for scrapbooks to be very user friendly. I’m not sure how I would propose to make it more user friendly. For example, might it be useful to have scrapbooks that are just scrapbooks and are not connected to anything else? After all, scrapbooks don’t do much of anything anyway except just be scrapbooks. That’s because having a scrapbook attached to a person doesn’t help you with reports such as narrative reports and Family Group Sheets.
Because of these limitations, I have never done much with RM’s scrapbooks, preferring instead to manage media from outside of RM. Well, I do attach lots of media to RM, but it’s mostly attaching them as source material. But if I did want to make heavy use of RM’s scrapbooks, I think I might create dummy people. For example, I might have a dummy person whose given name was Shadygrove Cemetery and whose surname was Scrapbook. The dummy person would have no facts, and I would attach all my grave marker photos from the Shadygrove Cemetery to that dummy person’s Person record.
As others have previously described, I would then make a Book in RM with a narrative report as one chapter and then with one or more scrapbooks reports, each as another chapter in the same book. I could have other dummy people to contain scrapbooks, such as Bill and Sarah’s Wedding as the given name and Scrapbook as the surname or 1964 Smith Family Reunion as the given name and Scrapbook as the surname, etc. It sounds weird, but it should work fine. I can’t speak for anyone else. But I would repeat that I don’t think the existing data model for scrapbooks meets my needs very well, and I think my dummy person data model probably would meet my needs fairly well.
I should mention that I do have a dummy fact called Photographs to which I attach photographs for a person. This is not really the same concept as RM’s scrapbook concept. Remember that RM doesn’t support scrapbooks for individual facts and it doesn’t support media in normal reports except for one head shot for each person.
And indeed, my Photographs fact is set not to be included in any RM reports. Rather, it is set for GEDCOM export and I use it as a part of transmitting my RM data via GEDCOM to a program called GedSite. The GedSite app makes excellent Web sites from my RM data, and in particular it is able to display all those media files for things like census images and death certificate images that I attach into RM even though RM itself doesn’t do anything much with the images. So my Photographs fact doesn’t do much of anything in RM itself. It can’t even be a standalone scrapbook in RM itself because RM’s scrapbooks don’t support individual facts. But my Photographs fact makes for a nice little photo albums when I use GedSite to publish my RM data as Web pages.
This what I plan on doing with media files using another program then insert that report into roots books thank you all for great info